Creating the Conditions for Effective Teamwork

What is Effective Teamwork?

Everyone wants to be a part of an effective team or to lead one, but what exactly does it mean for a team to be effective? In most cases, you can assume that an effective team is one which succeeds more often than it fails.

Effectiveness does not mean that there is no failure, but it should mean that the team accomplishes a much higher level of useful work than failed or unhelpful work. An effective team will make long strides towards achieving organisational goals, while an ineffective team will be slow moving or completely stagnant in terms of accomplishments.

Set Your Team Up for Success

Teams can only become effective if they are created and continued under the right conditions. You can start a team for any purpose and at any time, but if you want it to be EFFECTIVE, you should work to include these elements in the team environment from the beginning to the end of the life of the team:

1. SMART Team Goals

In business, the acronym SMART stands for Specific, Measurable, Attainable, Realistic, and Time-bound. Any goals you set for your team should follow this guideline and fit into every single one of the five categories. Without a clear goal and a vision for what the team is supposed to be doing, team members will become discouraged and will not be as effective at their work.

Teams with clear, SMART goals are usually able to go further than any of organisational teams and will have a greater sense of unity in the pursuit of their accomplishments.

2. Identifiable Roles and Purpose

Every team member should know what their purpose is on the team. There should never be any members who feel as if they are not necessary on the team or that they don’t have a useful job. If they feel this way, it’s possible that they are right and they can or should be removed from the team to make it more efficient.

Define every member’s specific role and make certain that they are aware of it. You might try making an organizational flow chart or information chart to illustrate how each member fits into the team and is supposed to contribute.

3. Diverse Membership

If you set up your team with members who are all very similar or who have similar skill sets, you cannot expect that team to excel in all areas. Create a few layers of diversity by blending together team members from a variety of backgrounds and with a complementary or opposite skills. This will help to ensure that there is enough collective knowledge to get any task done while also cutting down on unnecessary debates over small technicalities.

4. Accountability

How do your team members know what excellent performance means for their team? Will anything happen if they fail or if they succeed? Set up a system of accountability that will help your team to know that their performance is measured and that it matters. Be sure to demonstrate what great performance means and to reward great work from individuals and the team as a whole.

This step can be hard to implement, but it is one of the most important to making an effective team. If you cannot set standards of performance and ensure that they are maintained, performance levels will usually go down over time. On the other hand, if you can keep team members accountable for their own performance and total team performance they will generally maintain a high level or improve over time.

5. Team Member Selection

Just as you should pay attention to diversity, as stated in point #3, you also need to look at the team as a whole and choose members who will work well together. Teams are not just a collection of highly skilled workers thrown together. Selection of members requires more thought than that, as you want to choose those people who will work well with others and will contribute to the group rather than trying to work on their own apart from the team.

6. Appropriate Feedback

It’s been shown that organizations and teams that don’t give enough feedback to their employees tend to have dissatisfied and less effective employees. To solve this problem, make sure you as the team leader are giving feedback whenever possible and appropriate. Don’t wait to an annual performance review, but give constant feedback at goal milestones, every month, or whenever you see the opportunity to praise or train a team member.

7. Collaborative Efforts

Teams without collaboration are absolutely pointless. In an organization where most of the departments or employees are used to working as individuals, you will have to make it clear that your team requires some level of dependency and collaboration for success.

8. Efficient Communication

Closed-off communication and stuffy employee relations can lead to issues with your team. Don’t let communication be the reason for team failure. Instead, promote open communication between yourself and the team as well as between individual members. You can take the lead and host team building exercises, have meetings dedicated to team communication, send out regular information, and take any other steps you see fit to help get your team talking.

 

What Can Go Wrong?

Even if you are able to create the perfect conditions for team work to be effective, you have to understand that there might still be problems and difficulties within your team. A team is made up of a lot of different pieces, none of which are perfect. This can lead to conflicts and differences of opinion that might lead to a lot of struggles for your team members.

Conflict is always the most difficult part of working with teams. It can come in all shapes and sizes from personal conflicts between members to professional conflict based on idea disagreement and more. The best way to help alleviate conflicts and make them easier to get through is to continue promoting and facilitating open communication between all members of the team and with team leaders.

Despite the usually negative mental associations with have with conflict, it can actually be turned into a productive part of your team if you know how to handle it properly. Disagreements are not unnatural and they can produce some of the best work you have every done if you can make sure you keep the conversations critical, precise, and professional rather than allowing discussions to get personal and stubbornly opinionated. Two team members shouting or refusing to speak does a lot of harm, but two members debating the merits of an idea can be incredible for your team.

Evaluating Team Effectiveness

At the end of the day, whether your team is effective or not, you need to set up a way to track the performance of the team and how effective it is. If you notice things going poorly, ask yourself which of the above listed elements are missing from your team’s environment and work on improving in those areas. If you are succeeding, record what you are doing and keep building on the foundations to create the best team your organization has ever had!

 

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